Initiatives to Protect Personal Information
To ensure every one of our employees maintains awareness of personal information protection, we conduct training when employees join the company and when they are promoted as well as training at each of our business sites based on its annual plan. Additionally, in January 2016 the Company formulated Provisions on the Handling of Specific Personal Information in response to Japan’s adoption of a national identification number system. Furthermore, we are proceeding with responses to the EU’s new General Data Protection Regulation, implemented in May 2018.
Personal Information Protection at TOKYO SHIRT
TOKYO SHIRTS CO., LTD., is one of the industry’s leading Specialty retailers of Private label Apparel (SPA) of shirts, with integrated operations spanning planning and manufacturing to retailing. The company has around 200 shops in Japan, mainly located within shopping malls, and operates on online shop, as well.
Recognizing the protection of personal information as a social responsibility, TOKYO SHIRTS has formulated a notice on the Use of Personal Information on the Website, based on its Personal Information Protection Policy pertaining to its website management and operation so that customers can use its site with peace of mind. The company has also introduced rational safety measures on the management of access to personal information, procedural limits on taking information outside the company, and fraudulent access.
Initiatives to Ensure Information Security
The Nisshinbo Group is constantly reinforcing information security measures to prevent leaks of confidential information, including customers' personal information.
To prevent computer virus attacks, we monitor e-mails through a targeted e-mail attack prevention system and use anti-virus software and security patch programs widely on our IT equipment. We also employ information security management systems to monitor access to important data and limit access to information networks from unauthorized IT equipment. Through these measures, we work to prevent leaks of information from internal fraud and prevent external threats.
We have established Guidelines for Information Security as rules for Group companies to follow. To ensure compliance with these rules, we regularly conduct IT internal audits on our subsidiaries both in Japan and other countries, and work continuously to improve their status.
We have prepared training materials that include rules for information system users, and we periodically conduct group-wide training to raise awareness of our information security measures among all users in the Group.
From the standpoint of business continuity in the event of a large-scale disaster, we are in the process of migrating the business servers located in our in-house server room to external data centers.