Information Security

Initiatives to Protect Personal Information

The Nisshinbo Group recognizes that one of our key corporate responsibilities is to ensure that important information related to customers, suppliers, employees and other individuals is protected appropriately. In order to fulfill this responsibility, we handle personal information in accordance with an internal privacy policy. In addition, internal audits are conducted based on company regulations to ensure that systems are working properly, and steps are taken to prevent information leaks and realize ongoing improvements.

To ensure every one of our employees maintains awareness of personal information protection, we provide basic training when they join the company. This training continues at each of our business sites, based on the plan for that fiscal year. Furthermore, training on how to protect personal information has been included as part of our training curriculum for newly appointed managers since fiscal 2013. In response to Japan’s January 2016 adoption of a national identification number system, the Company formulated Provisions on the Handling of Specific Personal Information to clarify the appropriate handling of specific personal information and made related parties fully aware of the provisions.

Personal Information Protection at TOKYO SHIRTS

TOKYO SHIRTS CO., LTD., is one of the industry’s leading Specialty retailers of Private label Apparel (SPA) of shirts, with integrated operations spanning planning and manufacturing to retailing. The company has around 200 shops in Japan, mainly located within shopping malls, and operates on online shop, as well.

Recognizing the protection of personal information as a social responsibility, TOKYO SHIRTS has formulated a notice on the Use of Personal Information on the Website, based on its Personal Information Protection Policy pertaining to its website management and operation so that customers can use its site with peace of mind. The company has also introduced rational safety measures on the management of access to personal information, procedural limits on taking information outside the company, and fraudulent access.

Initiatives to Ensure Information Security

The Nisshinbo Group is constantly reinforcing information security measures to prevent leaks of confidential information, including customers’ personal information.

We use anti-virus software and security patch programs widely on our IT equipment to prevent computer viruses. We also employ information security management systems to monitor access to important data and limit access to information networks from unauthorized IT equipment. Through these measures, we work to prevent leaks of information from internal fraud and prevent external threats.

We have established Guidelines for Information Security as rules for Group companies to follow. To ensure compliance with these rules, we regularly conduct IT internal audits on our subsidiaries both in Japan and overseas, and work continuously to improve their status.

We have prepared training materials that include rules for information system users, and we periodically conduct group-wide training to raise awareness of our information security measures with users throughout the Group.

From the standpoint of business continuity in the event of a large-scale disaster, we are in the process of migrating the business servers located in our in-house server room to external data centers.